Getting Started with 'Same Item Multiple Boards'
Adding the Same Item to Multiple Boards
What is 'Same Item Multiple Boards'?
Managing tasks across multiple boards in monday.com can be challenging, especially when trying to avoid duplication or constant relocation of items.
The Same Item Multiple Boards app makes this easy by letting you display the same item on multiple boards—no need to copy or move things manually.
This app is perfect for teams that need a single task to appear in more than one board.
For example:
- Keep all tasks in a Main Board, while also showing sprint-related tasks in Team Sprint Boards.
- Let a client-facing board show selected items from your internal board—without duplicating anything.
Changes made in one place will automatically sync across all connected boards.
How to Use
You can use the app in two easy ways—whichever works best for you:
- Manually – You decide which item goes where, with just a few clicks
- With automations – Let the app do it for you, based on rules you define
✅ Option 1: Manually Add Items to Other Boards
This is great if you want full control over what gets shared.
Here’s how:
- Click on the item you want to share.
- Open the Same Item Multiple Boards view from the item’s view menu.
- Choose which boards to add the item to.
- Click Add.
That's it! The same item will now show up on all selected boards and stay in sync.
⚙️ Option 2: Automate Your Workflow
Use automations to automatically send items to other boards when something happens—no need to do it yourself every time.
Some popular automation examples:
- When a person is assigned → add the item to the "Team Tasks" board
- When status changes to "In Progress" → add the item to the "Sprint Board"
- When a new item is created → show it in both "Main Board" and "Client Board"
To set it up:
- Click the Integrate tab in your board.
- Search for Same Item Multiple Boards.
- Pick a recipe and customize it for your needs.
🔁 Shared Columns Across Boards
When the same item appears on multiple boards, the app can also sync values in shared columns.
For columns to sync properly:
- They must have the same name
- They must be the same type (e.g., Status, Date, Text)
💡 You can see which columns are shared in the item’s view:
⚠️ Note: Formula, Mirror, and some special columns aren’t supported.
👀 Visual Indicator + Item Locations Column
To help you (and your teammates) instantly know which items are shared across boards, the app adds:
✅ A Visual Indicator
A small icon appears next to the item’s name if it exists in multiple boards—no need to open views or check manually.
📍 Item Locations Column
This optional column shows all boards where the item currently exists. You can click on any listed board name to instantly jump to that item in the other board.
These features make it super easy to keep track of where your items live and how they’re connected—at a glance.
❌ Removing an Item from a Board (Without Deleting It)
To remove an item from a specific board, but keep it elsewhere:
- Open the Same Item Multiple Boards view on the item.
- Uncheck the board you want to remove the item from.
The item will disappear from that board but stay on the others.
Using Same Item Multiple Boards helps you stay organized, keep everyone aligned, and stop duplicating tasks across monday.com. Whether you prefer full control or want to automate everything, this app makes it simple.
Updated on: 01/05/2025
Thank you!