What is Same Item Multiple Boards

Same Item Multiple Boards is a powerful application available on the monday.com Marketplace designed to keep your teams perfectly synchronized across multiple boards. It bridges communication silos and solves data fragmentation by enabling an item to exist natively and interactively in more than one place at the exact same time.

Check out this 3-minute video to see our app in action:

The Challenge: Cross-Board Chaos

As organizations scale, data often becomes trapped in departmental silos. Your marketing team tracks campaigns, your production team updates execution pipelines, and management relies on high-level overview dashboards.

When a single task or project needs to live on all of those boards simultaneously, teams are traditionally left with fragmented workflows:

• Manual Data Entry: Constantly copy-pasting text and dragging updates across browser tabs.
• Human Error: Teams acting on outdated or mismatched information.
• Siloed Communication: Misalignment between different departments or organizational levels.

Why Native Mirror Columns Aren't Enough

While monday.com offers a native solution through Connect Boards and Mirror Columns, advanced or highly integrated workflows frequently hit structural limitations:

• Not Real Data: Mirrored columns act merely as visual reflections. They do not store hard data directly on the target board.
• Automation Roadblocks: You cannot trigger native monday.com automations off of a mirrored column change.
• App Limitations: Many third-party marketplace apps and external integrations cannot read or process data housed inside mirror columns.
• Reporting Constraints: Advanced filtering, reporting, and dashboard aggregation become increasingly difficult to manage.

The Solution: How Same Item Mutliple Boards Works

Unlike standard mirroring tools, Same Item Multiple Boards instantiates a live, two-way synchronization of actual, native monday.com columns across your entire workspace ecosystem.

When a status, date, or text field is updated on Board A, our app instantly updates that hard data across Boards B, C, and D. Because the data remains completely native to each individual board, all your pre-existing filters, dashboard widgets, and background automations execute perfectly.

Core Building Blocks

1. Custom Column Mapping

You maintain absolute control over your board structure. With custom Column Mapping, you can choose exactly how data flows across your pipelines:

• Global Syncing: Toggle on complete synchronization for universal fields like task statuses, timelines, and personnel assignments.
• Local Control: Leave specific columns unmapped if they contain operational data that should remain exclusive to a single team's environment.

2. Connected Contextual Communication

Same Item Multiple Boards entirely bridges your internal communication gaps by syncing item conversations. When a technician or developer leaves a note or reply inside the speech-bubble Updates section of a low-level execution board, that communication surfaces instantly on the stakeholder’s high-level overview board. Everyone stays aligned in context without cluttering up external email threads.

How to Get Started

Ready to start working without workspace limitations? Follow these quick steps to deploy Same Item Multiple Boards:

1. Install the App: Head over to the monday.com Marketplace, search for Same Item Multiple Boards, and click Install.
2. Authorize Permissions: Grant the necessary workspace permissions to allow SIMB to facilitate live synchronization.
3. Map Your Fields: Open your target boards, configure your custom column mapping rule configurations, and establish your organization’s single source of truth.

If you ever need a hand setting up your workflows or optimization rules, our support team is always here to help you scale seamlessly!

Updated on: 21/07/2026