Add the Same Item to Multiple Boards—Effortlessly

🎥 Prefer to watch instead?

Check out the short video tutorial at the top of this article!

If you’d rather follow the steps in text, just keep scrolling 👇

🌟 What Is Same Item Multiple Boards?

Managing tasks across several monday.com boards can quickly become messy—duplicate items, manual updates, and “Where does this task actually live?” chaos.

The Same Item Multiple Boards (SIMB) app fixes this by letting you show the exact same item on multiple boards, fully synced, with zero duplication.

It’s perfect for teams that need items to appear in more than one place, such as:

• 📌 Keeping all tasks in a Main Board, while showing sprint-related items in Team Boards
• 👥 Showing selected tasks on a client-facing board without duplicating work
• 🔄 Letting departments collaborate without copying or moving items manually

🚀 How to Use the App

You can work with SIMB in two simple ways, depending on how hands-on you want to be:

• Manual Sharing — you decide which items go where
• Automations — the app sends items for you based on rules

Let’s break them down 👇

✅ Option 1: Manually Add Items to Other Boards

This option is perfect if you want full control over what gets shared.

How to do it:

1. Click the item you want to share
2. Open the Same Item Multiple Boards view
3. Select the boards you want to add the item to
4. Click Add

And that’s it—the same item now appears on all selected boards.

⚙️ Option 2: Automate Your Workflow

Let automations do the heavy lifting.

SIMB automations send items to other boards when certain conditions occur.

Some popular recipes:

• 👤 When a person is assigned → add the item to Team Tasks
• 🚦 When status changes to In Progress → add the item to the Sprint Board
• 🆕 When a new item is created → show it in Main Board + Client Board

To set up an automation:

1. Go to the Integrate tab
2. Search for Same Item Multiple Boards
3. Pick a recipe and customize it

🔁 Shared Columns Across Boards

When an item exists on multiple boards, SIMB can sync values in shared columns—as long as the columns:

• Have the same name, and
• Are the same column type (Status, Text, Date, etc.)

You can view the synced columns in each item’s view.

⚠️ Not supported: Formula, Mirror, Connected Boards, and some special columns.

👀 Stay Aware: Visual Indicator + Item Locations Column

SIMB adds helpful visual cues so you instantly know which items are shared.

✨ 1. Visual Indicator

A small icon appears next to the item’s name whenever that item exists in multiple boards.

Great for scanning at a glance.

📍 2. Item Locations Column

This optional column shows all boards where the item currently lives.

Click any board name to navigate directly to that item.

❌ Removing an Item From a Board (Without Deleting It)

If an item shouldn’t appear in a particular board anymore—but must stay in others:

1. Open the SIMB item view
2. Uncheck the board you want to remove

The item disappears from that board but remains synced everywhere else.

🎯 Final Notes

Using Same Item Multiple Boards helps your team:

• Stay aligned
• Avoid duplicating tasks
• Keep everything organized across multiple boards
• Collaborate without losing track of where work is happening

Whether you want full manual control or an automated workflow, SIMB makes it easy.

Updated on: 18/11/2025